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AICDAI Community Days

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Code of Conduct

AICD events are open to everyone and run by volunteers. That only works if everyone can count on being treated well. This is the standard we hold every person at an AI Community Day to, and what we will do when it is broken.

How to report a concern
On this page
  1. Where it applies
  2. What we expect
  3. What is not acceptable
  4. Reporting
  5. What happens after a report
  6. Enforcement
  7. If you organize an AICD event

Where it applies

Every AICD event and every space attached to one: the venue and its common areas, talks, workshops, and the hallway track; social events before and after; sponsor booths; and all online spaces, such as chat channels, event pages, and social accounts carrying the AICD name.

It binds everyone equally: attendees, speakers, sponsors, volunteers, venue staff, and organizers. Being on the programme or paying for a booth earns no exemption.

What we expect

  • Treat everyone as a colleague, whatever their experience level. Someone attending their first AI event is exactly who these days exist for.
  • Assume competence. Beginner questions are not an invitation to condescend.
  • Disagree about ideas, not people. Technical argument is welcome; personal attack is not.
  • Accept correction gracefully, including in public.
  • Respect the word “no”, and the physical space around people.
  • Ask before photographing someone, and stop if asked.

What is not acceptable

  • Harassment or demeaning comments related to gender, gender identity or expression, sexual orientation, disability, physical appearance, body size, race, ethnicity, nationality, immigration status, religion, or age.
  • Sexual language or imagery in talks, slides, booths, or swag.
  • Unwelcome sexual attention, or continued one-on-one contact after a request to stop.
  • Deliberate intimidation, stalking, or following.
  • Sustained disruption of a talk or session.
  • Photography or recording of someone who has declined.
  • Publishing someone’s private information, or a report made under this code, without their explicit permission.
  • Advocating for or encouraging any of the above.

Being intoxicated, joking, or “just testing the model” excuses none of it.

Reporting

Report a Code of Conduct concern

[email protected]
Email a report

Anyone can report: the person affected, or a bystander. At an event you can speak to any organizer directly. You do not need to be certain a rule was broken to raise it; that judgement is not the reporter’s job.

Reports are kept confidential. We share them only with the people deciding the response, and we never publish a reporter’s identity.

What happens after a report

  1. Safety first

    If someone is in immediate danger, we contact local emergency services before anything else.

  2. Acknowledge quickly

    Same day at an event, within 48 hours otherwise.

  3. Listen without cross-examining

    We take an account. We do not ask the reporter to prove it, or to confront the other person.

  4. Decide and act

    Two organizers agree the response where possible. Anyone named in a report steps out of the decision entirely.

  5. Tell the reporter what was done

    The outcome, not the internal deliberation.

  6. Record it privately

    So a pattern across cities is visible to someone, rather than lost in one organizer’s inbox.

Enforcement

  1. Step 1

    Private word

    A first, likely unintended lapse. We name the behaviour and what to do instead.

  2. Step 2

    Formal warning

    Repeat behaviour, or a first incident serious enough to have made someone uncomfortable. Conditions are stated explicitly.

  3. Step 3

    Removal from a session or space

    Behaviour continues after a warning, or is disrupting a session now.

  4. Step 4

    Removal from the event, no refund

    Harassment, intimidation, or refusal to comply. This applies to speakers and sponsors too: a paid booth is not protection.

  5. Step 5

    Ban from future AICD events

    Severe or repeated violations, decided with the AICD core team rather than by one city alone.

We may skip steps. A serious first incident goes straight to removal: this ladder is a guide to proportionality, not a sequence anyone is entitled to walk through.

If you organize an AICD event

Publish this code on your event page and link it from every ticket confirmation. Brief your volunteers on the reporting route, and state it from the stage before the first talk. Keep one named contact reachable all day.

Full guidance is in the Organizer Handbook, alongside the brand kit and sponsor guidelines.

Questions about this code, or a suggestion for it? Write to [email protected].